Technology purchases policy information technology. The purpose of this policy is to provide a framework for the procurement of all it hardware, software, and any externally hosted systems or software for the university. Before purchasing any software beyond whats standard to nu computers, contact us to inquire about central licenses from which you might be able to benefit. Initial the spaces provided below, sign and date the last page. Computer purchasing and deployment policy it services. Information technology purchasing policy technology purchasing. Procurement of computer hardware and software columbia. Software is not covered by this policy and funding its procurement remains the responsibility of departmental budget holders. A strong, wellrounded policy will protect your organization by avoiding some risks and optimizing your business model. Ordering hardware and software correctly is more than just shopping for the best price.
All it and telecommunication products, software and services must be purchased through information services andor require cio approval. A computer in the context of this policy is defined to be a complete working computer system. The purpose of the it procurement policy is to ensure that the procurement of information technology hardware, software and services follow established university system of georgia board of regents policies and guidelines, that due diligence is performed to ensure compatibility with existing systems and policies, that appropriate plans are associated. It procurement is a series of activities and procedures referring to acquiring information technology. The purpose of this policy is to ensure the safety and reliability of. Purchasing guidelines the following procedure relates to the purchasing of all it hardware and peripherals for the college in order to achieve the benefits outlined above and to ensure an effective and efficient centralised control over the purchase, delivery and installation of equipment. Apr 26, 2017 there are many similarities between purchasing software and hardwareevaluations, vetting vendors, conducting rfps, developing proofs of concept, and handling contract details. In general, ilrts will install these packages at the clients request. Each request will be considered on a casebycase basis in conjunction with the educational or business need. Tech purchasing policy computer hardware, software, peripherals or any other equipment that is intended to connect to the campus wired or wireless network andor use any infrastructure. Information technology it supports university owned computer hardware, software and peripherals in ways that ensure convenient, reliable and secure computing for the campus community. It hardware, software and services are compatible with the universitys technology environment and that they meet um it security policies prior to purchase. Information technology purchasing policy technology. Employees needing computer hardware other than what is stated on the otis purchasing standards must request such hardware from the otis department.
The policy also applies to computer purchases through the campus workstation program cwp. Often it procurement activities are combined into a single process. Policy summary this policy addresses the installation and configuration of hardware and software in the department of scientific computing and privileged access to. Introduction the university has agreed standards in place for desktop software, operating systems, computer networks and computer hardware and peripherals. Mar 15, 2017 information technology purchasing policy. This procedure is applicable to all institutional departments. Information technology procurement policy 3 roles and responsibilities all purchasers of computer hardware and software it is the responsibility of the users line manager to ensure that this policy is adhered to. All hardware or software to be used andor distributed to. Both northwestern university and galter library have opportunities. There is also a department that is involved in distributing software at rutgers and the web site for this department is software. The purpose of the it equipment purchasing policy is to abide by passhe. A strong hardware procurement policy will ensure that requirements are followed and that all purchases are subject to the same screening and approval processes. Hardware 5 purchasing 5 hardware standards 5 outside equipment 5 software 6 purchasing 6 licensing 6 software standards 6 software installation 6 acknowledgment of information security and hardware software policy 7.
Procurement of computers, software and services the purpose of this policy is to provide a defined process for both the new and recurring procurement through purchase or lease of. Information technology procurement policy purpose the purpose of. This policy defines the process for acquiring such softwarehardware and seeks to prevent situations where departments or administrative units. The information technology it department facilitates all software purchases for mercer university faculty and staff. Acknowledgment of softwarehardware policy this form is used to acknowledge receipt of and pledge compliance with the associations softwarehardware policy. New contracts or licenses may be acquired if the software, hardware, or software.
In most cases the ilrts department can purchase the software much more cheaply than if an individual department makes the purchase. Procurement of computers, software and services the purpose of this policy is to provide a defined process for both the new and recurring procurement through purchase or lease of computer hardware, software and services using washington university funds or grant funds administered by washington university. Hardware and software installation policy department of. This policy defines the process for acquiring such software hardware and seeks to prevent situations where departments or administrative units purchase systems or data services without involving purchasing, its and general counsel. Hardware purchasing purchasing alert as of march 20, 2020, fsm it will be processing orders, but we are experiencing significant delays in the receipt of items from our vendors due to covid19. A hardwaresoftware purchase application must accompany software or hardware purchase requests as categorized below. Hardware software purchasing agent jobs, employment. The university at buffalo is best able to support your use of computers and other hardware in your role at the university if you follow ub standards and. Departments covered under the scope of this policy who receive it support from provost it may not procure their own itrelated hardware or software without either a the purchase being. All departmental purchases must adhere to the guidelines set forth.
This policy applies to all equipment supported by dsc and purchased with university funds, be they contract and grant funds or state funds. This policy applies to the purchase of all it technology hardware. Support for nonstandard hardware, software, or other equipment shall be assessed and agreed upon on a case. All hardware devices acquired for or on behalf of the college or developed by college employees or contract personnel on behalf of the college is and shall be deemed college property. Before purchasing any software beyond whats standard to nu computers, contact us to inquire about central licenses from which you might. March 25, 2015 page 1 of 1 purpose the purpose of the it equipment purchasing policy is to provide costeffective standards for all end user computer hardware, software, mobile devices, printer consumables and other services for hofstra university. This procedure is to outline the steps to obtain all. Information technology procurement policy 3 roles and responsibilities all purchasers of computer hardware and software it is the responsibility of the users line manager to ensure.
All purchasing of college computer hardware devices shall be centralized with the information technology department to ensure that all equipment. Purchasing guidelines the following procedure relates to the purchasing of all it hardware and peripherals for the college in order to achieve the benefits. In addition to hardware, operating system software, and telecommunications equipment and services information resources traditionally acquired in the marketplace organizations now turn to outside providers for many components of their application systems, application development and integration, and a broad variety of system management. Purchasing services 101 procurement services building university park, pa 168021004 phone. Hardware and software cannot be purchased without approval by its all requests for purchasing of equipment or software, whether as individual items or as part of a larger project, must be sent to the its service desk who will process the request as per the its process. Why a hardware and software procurement policy is important.
This includes all software, hardware, devices, webbased or other mediabased technologies. Procurement of computers, software and services resource. Purpose information technology it is charged with supporting college owned computer hardware, software and peripherals in. In order to maintain network and application integrity, it is charged with endorsing technology purchases that are sustainable, compatible with existing systems. Technology purchasing instructional, communication.
The purpose of the it procurement policy is to ensure that the procurement of information technology hardware, software and services follow established. The purpose of the it procurement policy is to ensure that the procurement of information technology hardware, software and services follow established university system of georgia board of regents policies and guidelines, that due diligence is performed to ensure compatibility with existing systems and policies, that appropriate plans are associated with technology acquisition and that the approval of the chief information officer is obtained prior to issuance of a purchase order. Hardware 5 purchasing 5 hardware standards 5 outside equipment 5 software 6 purchasing 6 licensing 6 software standards 6 software installation 6 acknowledgment of information. Apply to purchasing agent, product analyst, computer technician and more. A department or individual must purchase computer hardware and software. The purpose of this policy is to ensure the safety and reliability of university systems and data. Having a purchasing policy for it related hardware and software can be the proverbial can of worms that you may or may not wish to open. Continue with the purchase following the university purchasing policy and. Hardware is a comprehensive term for all of the physical parts of a computer, as distinguished from the data it contains or operates on, and the software that provides the instructions for the hardware to accomplish tasks. Purchasing procedure for computer software, hardware and. This procedure is to outline the steps to obtain all necessary approvals for purchasing computer hardware and software. This comprehensive policy covers the essential aspects of the purchasing process. Software purchasing policies the ilr school cornell. Your business demands the best value for the best price, and the team at v1 ensures nothing less.
All hardware and software will operate effectively in the university environment. The purchase of information technology it goods hardware and software for international operations should conform to university purchasing policies, and procedures should describe. It procurement process is one of the key strategic business processes within every organization. The right hardware and software configuration is critical for business. Purchasing hardware administrative services gateway. Our strategic partnership with the industries top hardware and software manufacturers allow us to confidently deliver your solutions. Per the universitys licensing agreement with microsoft, we have an unlimited site license for the following software.
Master of public policy mpp master of public affairs and politics mpap. Licensing and contract issues will be managed according to the existing university contract policy. Software hardware policy introduction the presence of a standard policy regarding the use of software and hardware will. Document purchasing services for those areas supported by ahcis ensure ahc computer hardware and software standards and license agreements are followed. Software purchasing guidelines it procurement and licensing. The purpose of this policy is to provide a framework for the procurement of all it hardware, software, and. Our strategic partnership with the industries top hardware and software. Acquisition of computer hardware and software university. California state university, fresno association inc. All departmental purchases must adhere to the guidelines set forth by the accounting office. Departments must purchase all desktop hardware in accordance with the universitys procurement policy, and information technology services its catalogue and procedures. There are many similarities between purchasing software and hardwareevaluations, vetting vendors, conducting rfps, developing proofs of concept, and.
What is it procurement process and how to manage it. Hardwaresoftware purchasing best practices please read the information below and complete the hardwaresoftware purchase application all hardware or software to be used andor distributed to university owned devices for the purposes of administrating or educating the student population must be considered. The policy was written by the local systems committee and endorsed by the. Desktop hardware will be purchased as a complete unit.
The purpose of the it procurement policy is to ensure that the procurement of information technology hardware, software and. For questions related to the hardware \ software acquisition policy, please contact the help desk at 84its. Again, see contract information under it procurement. Support for nonstandard hardware, software, or other equipment shall be assessed and agreed upon on a caseby case basis by lep management. Its will neither install nor support hardware or software that has not been approved in advance of purchase. Technician contacts requestor and their supervisor for any necessary clarification and to determine product compatibility.
Hardware and software procurement policy institutional. Policy summary this policy addresses the installation and configuration of hardware and software in the department of scientific computing and privileged access to these systems. All such hardware devices must be used in compliance with applicable licenses, notices, contracts, and agreements. Departments covered under the scope of this policy who receive it support from provost it may not procure their own it related hardware or software without either a the purchase being made directly through provost it, or b the quote or purchase being approved, in the form of a documented helpdesk ticket or email, via a staff member from. Purchasing alert as of march 20, 2020, fsm it will be processing orders, but we are experiencing significant delays in the receipt of items from our vendors due to covid19. The university at buffalo is best able to support your use of computers and other hardware in your role at the university if you follow ub standards and recommendations. Some of the software packages on this web site are available to the entire rutgers community and others are only available to students or staff. Hardware is a comprehensive term for all of the physical parts of a computer, as distinguished from the data it contains or operates on, and the software that provides the.
Investing in technology can be full of roadblocks that could hurt your operations or worse, the bottom line. The portions related to software will require further consideration as new software becomes available, and acquisitions not contemplated by these recommendations are proposed. This document defines the process through which institutional hardware and software purchases are made. The purchase of information technology it goods hardware and software for international operations should conform to university purchasing policies, and procedures should describe how the operation meets requirements under. Jun 29, 2006 having a purchasing policy for it related hardware and software can be the proverbial can of worms that you may or may not wish to open. Information technology it supports university owned computer hardware, software and peripherals in ways that ensure convenient, reliable and secure. Each request will be considered on a casebycase basis in conjunction with the softwarepurchasing section of this policy. Each request will be considered on a casebycase basis in conjunction with the software purchasing section of this policy. As used in this policy, external hardware also known as peripheral devices are considered hardware. A universitywide policy is required in order to minimise the costs and risks inherent in purchasing and. All hardware purchases including tablets shall be made through lits. Jun 04, 2014 this includes all software, hardware, devices, webbased or other mediabased technologies.
394 501 33 1083 817 1098 1516 521 1057 1144 571 1469 480 517 1334 42 1311 926 254 641 758 77 217 866 137 1274 859 331 586 527 962 1330 520 38 1278 598 1127